Rivac LabsMulti-Format Document Ingestion (PDF/Word/PPTX/XLSX/Scans)
Every organization ends up with documents scattered across a dozen formats — PDFs, Word docs, PowerPoint decks, spreadsheets, and scanned paper — and most AI and search tools choke the moment they hit anything that isn't clean plain text. This service builds a single ingestion pipeline that normalizes all of it: OCR for scans and images, layout-aware parsing for PDFs and PPTX so tables and headers stay structured, and consistent extraction from Word and Excel, all landing in one clean, structured format your downstream systems can actually use. We handle the ugly cases — rotated scans, multi-column layouts, embedded tables — that break most off-the-shelf tools. The problem it solves is the quiet tax every data or AI project pays: garbage in from messy source formats becomes garbage out from every model or search index built on top of it.
How We’d Approach This
A clear, staged plan — not a black box
- 1
Audit the actual mix of formats, quality, and volume in your document archive, including the worst-case scans and layouts
- 2
Pilot the ingestion pipeline against a representative sample, measuring extraction accuracy against manually verified ground truth
- 3
Review flagged extraction errors with your team and tune OCR, parsing, and table-detection rules against your specific document quirks
- 4
Deploy the pipeline as an ongoing ingestion service with monitoring for extraction quality and automatic flagging of low-confidence outputs
What You Get
Deliverables from this engagement
- Production ingestion pipeline covering your full document format mix
- Structured output schema (JSON/text) ready for search, RAG, or analytics
- Extraction accuracy report against verified ground truth
- Monitoring dashboard flagging low-confidence or failed extractions
Six Ways We Could Architect This
Different engagement, different build — pick the shape that fits
There’s more than one way to deliver on this service. Browse a few of the ways we’d structure the work, depending on your speed, budget, and integration needs.
Ready to get started?
Tell us what you’re trying to get done and we’ll help you find the highest-leverage place to start — scoped small enough to prove itself before you commit to anything bigger.
Talk to us about Multi-Format Document Ingestion (PDF/Word/PPTX/XLSX/Scans)